This privacy notice applies to the British and Foreign School Society (BFSS), a registered charity 314286.
Statement of Intent
When you supply any personal information to BFSS, we have legal obligations under the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) In particular, we must:
- collect the information fairly
- let you know how we will use it
- keep the information secure.
Information we may collect from you
As a member, or when you contact us, apply for a grant or interact with us in any other way, BFSS may sometimes receive personal information about you, such as your:
- email address
- postal address
- telephone number.
How We Use Your Information
We use your information in a number of ways, such as:
- Membership administration and communication about our activities and governance
- Staff administration
- processing a grant application
- responding to correspondence you have sent to us
- sending information about BFSS, our supporters and beneficiaries for marketing purposes.
Some of the Society’s communications are essential to fulfil our promises to you as a member, and to your role as a member. These include but are not restricted to:
- Communications such as notices of our AGM, election procedures and election results
- Communication of BFSS activities through our regular Newsletter.
For any other communications from us, if they occur, you are able to choose which types you receive and, where possible, how you receive them. You can change your preferences at any time by contacting us:
- by email to email@example.com
- by post to BFSS, 32-36 Loman Street, London, SE1 0EH
We will not contact you for marketing purposes unless you have given your express consent. If you have consented to receive marketing, you may opt out at any time by contacting us through this site.
Disclosure of your information
We will keep your personal information confidential, and will not supply it to any third party without your consent, unless we are obliged or permitted by law to do so.
We may sometimes use third parties to process your information on our behalf (for example, send out mailings, or analyse data). However, we require them to keep your information secure and not to use it for their own business purposes.
We will retain your personal information only for as long as is necessary and consistent with the law.
There is certain information that we are required by law to keep for set periods of time, for example, relating to staff records.
In all other circumstances if you have had no communication with the BFSS for at least two years we will ensure that all your personal information is deleted.
Third Party Websites
You have the right to ask us, in writing, for a copy of all the personal data held about you (a subject access request). A copy will be sent to you as soon as possible but this will be not later than 30 calendar days after we have received your request. You also have the right to request that your personal data is deleted. If you would like to access your personal data held by us, or request your data is deleted, please apply in writing to the BFSS address below.
If you believe there has been a data breach and you are unhappy with our response, you may make a complaint to:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
Keeping your data up to date
We will keep the personal information we hold about you up to date. Please ensure you notify us of any changes by contacting us:
- by email to firstname.lastname@example.org
- by post to BFSS, 32-36 Loman Street, London, SE1 0EH Who We Are
Who we are
This website is owned and operated by BFSS of 32-36 Loman Street, London, SE1 0EH
The British & Foreign School Society is a charity registered in England & Wales with number 314286. Our registered offices are at 32-36 Loman Street, London, SE1 0EH.
Last updated: December 2017